Increase Efficiency With Enterprise Level Online HR Software
Octopus HR is the feature rich core of our HR platform, the hub from which all our other HR modules operate. Our comprehensive, self service HR system is designed to save you time and money by making HR admin simple.
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Employee Directory
- Improve the efficiency of communication across your organisation
- Searchable by name, location, department, team and job title
- Employees can update their personal details and emergency contacts
- HR can maintain a leavers directory for future reference
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Reports
- Easy for HR to generate detailed, meaningful reports that help to drive HR strategy
- Reports are available across a multitude of HR related areas
- Look at broad trends across the whole organisation or drill down to more granular levels
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Holidays
- Employees can submit holiday requests from anywhere with an internet connection, 24/7
- Holiday requests are routed to the appropriate manager for approval or decline
- Alternative holiday approvers can be set up
- An integrated team calendar increases efficiency and helps avoid being left short staffed
- Used and remaining holiday entitlements are automatically updated
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Sickness
- Employees can self certify from anywhere with an internet connection 24/7
- Sickness records are logged against an employee
- Attach documents such as doctor’s certificates
- Bradford factors are automatically calculated
- Flag up employees who have had an absence request denied but still logged a day off work
- Automatic reminders to prompt back to work interviews
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Salary & Benefits
- Employees can clearly see the total value of their benefits package with their reward statement
- The reward statement automatically updates with any change to an employees pay and other benefits package
- HR can model and test proposed salary changes against their budgets
- Mail merge salary change letters with a few clicks of your mouse
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Company Handbook
- Maintain an up to date electronic version of your company handbook
- Employees can review company policies and procedures 24/7
- Administrators can easily add, remove or edit documents from the handbook
- Administrators can temporarily suspend access when making changes
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Training, Qualifications and Professional Memberships:
- Employees and their line managers can log all training and qualifications
- Record any CPD hours accrued
- Log associated training costs and record the employer’s contribution
- Set reminders to trigger when memberships or qualifications need renewing
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Communication
- Customise visibility of communications
- Display announcements on the HR portal
- Broadcast and individual emails
- Mail merge
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Accountability
- Record who has read, accepted or queried critical communications
- Send reminder emails to employees who have not yet accepted a document
- HR always have a robust and reliable record of communications to refer to
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Automatic Reminders
- Send reminders for key events such as End of Probation, Training Review etc.
- Employees can create personal alerts
- Line managers can create either personal alerts or combined alerts for themselves and direct line reports
- Administrators have the same privileges as managers but with wider scope across the entire organisation
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