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Expense Management Software That's Easy To Use

With configurable expense codes and automatic exchange rate conversions, employees can quickly record expenses and submit them to the appropriate person for approval before being passed to payroll for reimbursement.

Various types of cost codes that an expense claim can be allocated against and how to create a new type of cost code

Expense Codes

Configurable expense code allocation e.g. Client, Product, Project etc
Multi-currency support
Unit rate definitions e.g. mileage claims
VAT/Sales Tax rates

Submission and Approval

Employee submission / approval of expense claims
Multiple document upload against expense claim e.g. receipts
Point-in-time exchange rate conversion
Configurable multi-level approval

Example expenses logged against an employee within the Octopus expense management software module

Reporting

Expense claim history
Reporting and data exports
Approved expense claim data download