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Optimise Your Talent Acquisition With Our Recruitment Software

Our recruitment software is a complete recruitment solution that makes advertising and filling vacancies simple and cost effective. Because Octopus Recruit is fully integrated with the rest of our software, it automatically updates the online HR system with details of successful candidates.

Screenshot of an online form used to apply for an open position

Vacancy Advertising

  • Optional multi-stage vacancy approval process pre publication
  • Internal promotion through Octopus HR
  • Promote vacancies externally on your own website without having to involve IT or Marketing. No coding required
  • Create separate ad templates for internal and external job adverts
  • Ads are automatically removed once position is filled
  • Attach documents such as people specs, job descriptions etc.

Application Process

  • Design your own vacancy page for your website
  • Online portal for external candidates to apply
  • Candidate document upload (CV, covering letter etc)
  • Application alert emails
  • Internal candidates apply through Octopus HR software
  • External agency access
  • Unique URLs generated automatically to link back from job boards
Form used to request approval to post a new job advert
Example screening questionnaire

Screening Questionnaires

  • Define qualifying questions for candidates to complete
  • Save questionnaire templates for future use
  • Validate or reject applicants based on responses
  • Pre qualify candidates prior to allowing them to submit a full application

Recruitment Process

  • Define recruitment stages
  • Candidate skills matching
  • Set candidate actions
  • Letter templates for individual or bulk mail merge
  • Automatically email candidate correspondence
  • Schedule interviews
  • Hiring manager access to candidates through the HR software
Screenshot showing how managers would use the calendar function to schedule interviews with applicants
One of the reporting tools available to analyse the recruitment tool showing a graph and pie chart

Recruitment Analysis

  • Audit the status of each vacancy
  • Monitor the pipeline of suitable candidates
  • Optimise your recruitment media spend
  • Track how far each candidate progresses along your recruitment process
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